A complete lease file
Build the checklist around your property’s real process, then see every completed and missing requirement at a glance.
Apartment lease tracking software
One command center from application to move-in.
Leasing HQ replaces the physical Excel lease tracker with a living, accountable workflow built for apartment communities and multi-property teams.
Move-in readiness
Track applicant status, assigned agent, dates, balances, blockers, concessions, and gift-card milestones without chasing updates.
Luxury welcome letters
Create a branded, itemized one-page move-in letter with costs, payments, utilities, parking, mailbox, and arrival details.
Accountable approvals
Keep concessions, application-fee waivers, role-based decisions, and the full change history connected to the resident file.
A workflow your team can trust
Not another generic task list.
- Applicant tracker with progress and ownership
- Property-specific lease-file checklists
- Concession and fee-waiver approvals
- Gift-card eligibility and issuance
- Itemized welcome-home letters
- Payments received and move-in balances
- Searchable activity and audit history
- Portfolio reporting across communities
Fits each community
One standard of visibility without forcing one standard process.
Each property can configure its own checklist, role titles, charges, branding, gift-card workflow, and welcome-letter content. Team members work only within the communities and responsibilities assigned to them.
Regional and portfolio leaders can compare activity and risk across their communities while property teams stay focused on the files that need attention today.
Integrations: Direct Yardi, RealPage, and Verifast connections are planned. Current workflows do not yet claim live synchronization with those systems.
Your process, made visible